Registry Department


The Registry is the epic centre of all activities in the University. It is the hub of the Management of the University. It can equally be described as the aorta that circulates life to the University, without which the University may not exist.

The Registry staff are found in all Departments of the University to give life to the Department. They have a very special function of being the custodians and interpreters of University laws, regulations, statutes, conventions and decisions taken at various levels of the University administration.

The Registry is headed by the Registrar, a Principal Officer who is the Chief Administrative Officer of the University. The office of the Registrar coordinates the other divisions of the Registry Department and handles it’s very important duties of involvement in the policy formulation and implementation in the University.


Registry Department

Duties Of The Registry Department

The Registry Department is the hub of Administrative support for the University and encompasses a diverse range of University offices and Directorates, its functions can be located in the responsibilities of the various Directorates and Units.

Academic functions: The Directorate of Academic Affairs which includes Admissions and Examinations and Records offices is responsible for:

  • Advise on the admission policy, procedures and entry requirements to the various undergraduate programmes with the Joint Admissions and Matriculation Board (JAMB) as approved by the Senate of the
  • Registration of fresh students and ensures that the students offered Admissions satisfy the requirements for Admissions to the programmes.
  • The provision of materials for the conduct of all University supervised examination an advice on the procedure for the conduct of examination.
  • Maintains student’s results and issues Academic Transcripts and Certificates.
  • Provides Secretarial services for Senate meetings, works with the University/Senate Ceremonial Committee and organizes graduation ceremonies.
  • Keeps the stock of Academic gowns in the University
  • Provides Secretarial services for the following Committee, Senate Assessment and Graduation Requirements, Research and Publication Committee etc.

The Directorate of Personnel Affairs; is responsible for:

  • Provides the relevant information on the appointment and promotion of staff
  • Provides the manpower requirement of the various Departments in accordance with the provisions of the University Annual Budget.
  • Responsible for the training and Development of the staff and provides appropriate advice on the training of staff to meet the need of the various Departments
  • Provides Secretarial services for the appointments and promotions committees for Academic, Administrative Technical as well as Junior members of staff.
  • Handles pension and pension-related matters.
  • Takes charge of staff statistics and nominal roll.

The Council Affairs Directorate is responsible for:

  • T he servicing of all Council committees and sub committees
  • The welfare of members of Council and also
  • Serves as Secretariat to the Chairman and members of the Governing Council

The Student Affairs’ Directorate deals with:

  • Student’s Welfare
  • Accommodation for students
  • Process National Youth Service Corps (NYSC) matters
  • Bursary, Scholarship and other awards for students
  • Registration of students organizations and Associations

Handles student’s complaints, appeals and disciplinary committees,  Committee of Hall wardens, the students welfare board and the University sports Council

Achievements/Innovation of the Registry

Information and Communication Technology (ICTC)

The Knowledge of information and Communication Technology has greatly enhanced the job performance of the Registry. With ICTC, Information is now stored and retrieved electronically. For instance, staff personnel records are now stored electronically. This has reduced the volume of papers for meetings of A&PC, thereby saving costs for the University.

Similarly, the minutes and records of Senate meetings are now stored and transmitted electronically to members. This automation has assisted the Registry in its functions in student’s admission, Registration processes, staff recruitment etc. In order to remain relevant in the new electronic age, quality ICT training and retraining are prevalent in the Registry.


The Directorate System

The Directorate system of Administration in the Registry involves the devolution of the decision making process and implementation of decisions in the Registry Department. The Directorate system reduces the burden of policy implementation by the Registrar, thus enabling the Registrar to concentrate on policy matters and development of the Registry. Decentralization has helped to boost employee morale, commitment and productivity.

The Directorate system was introduced in the University Registry in 2016 through the magnanimity of the 12th Governing Council. Four Pioneer Directorates were created namely: Directorate of Academic Affairs, Directorate of Personnel Affairs, Directorate of Council Affairs and Directorate of Students Affairs. Four Pioneer Directors were also appointed by the Vice-Chancellor; Mrs. V.T. Jamabo, Mrs. I.B.S. Harry, Mr. L.M. Jaja and Mr. S.C. Enyindah.

It is expected that when the Directorate system of Registry Administration is fully developed and effectively functional, the Registry Department and indeed the University would benefit immensely from the system.

In 2018, at the 14th Regular meeting of the Council, an additional three (3) Directorates were created and they are Directorate of College of Medical Sciences, Directorate of Postgraduate School and Directorate of Legal Affairs.

Four (4) Directors were appointed by the Council, three (3) of them were posted to serve in the above created Directorates, while one took over the Directorate of Council Affairs from Mrs. V.T. Jamabo, who was appointed Acting Registrar of the University. The four (4) Directors were Dr. (Mrs.) I.I. Daminabo, Mrs. Inye Jamaica, Mrs. Elizabeth Abibo and Mr. Joseph Alawa.

Prospect/ Conclusion

The Registry is the fulcrum of University Administration. The unseen “electric current” that provides “light” and “power” for several activities. The strength of the Department lies in the Management of records, assurance of uniformity in application of statutes and regulations, together with confidentiality.

The Registry functions has unquestionably, been enhanced by the introduction of ICTC in the operations of the Registry and the emerging trends of the Directorate system. The Registry of the University is committed to providing robust support services that would engender quality teaching and learning for the production of Entrepreneurial graduates.

Structure of the Registry

The Registry is structured as follows:

  • Office of the Registrar, Coordinates the affairs of the Registry Department
  • Directorate of Academic Affairs with Units such as Examination and Records office and Admissions Office.
  • Directorate of Personnel Affairs which handles personnel matters such as Academic, Non-Academic and Junior staff matters, Pension and Statistics
  • Directorate of Councils Affairs handles all Council matters
  • Directorate of Student Affairs
  • Directorate of College of Medical Sciences
  • Directorate of Postgraduate School
  • Directorate of Legal Affairs
  • Directorate of Senate Affairs which handles all matters of Senate and results of students, statements of results, certificates etc.
  • Directorate of General Administration

The Registry staff in the Administrative offices of the College, Faculties, Departments, Institutes, Centres, Unit, offer specialized services to meet the needs of their Faculties, Units, Centres, Students and Staff. These offices are headed by Senior Administrative officers.

There are Registry staff in the Vice-Chancellor’s office to assist the Vice-Chancellor in accomplishing set goals and objectives of the University through the provision of qualitative up to date Managerial and other support services.

Faculty Administration Function

Faculty Administration offices are headed by Faculty officers who are Senior Registry officers and are responsible for the following:

  1. Secretary to Faculty/Departmental Boards
  2. They provide Academic and personnel services at the Faculty/Departmental level
  3. Students Advisory services

Objectives Of The Registry Department

The Registry is concerned with the keeping and Management of records accordingly, the objectives of the Registry Department include:

The Management of University Records with efficiency, economy, systematic control and ease of retrievability of records.

  • To ensure the uniformity in Management of Records of the University and Effectively protect the confidentiality of such records
  • To provide quality advice on Administrative matters as Custodian of law, Statutes, Regulations, Conventions as well as proffering interpretations to the regulations.

To provide formal control channel of written communication between constituent Units of the University and ensure responsible, orderly and efficient flow of information in and out of the University.

Committee Function

The University is governed through Committees that assist in the formulation and implementation of policy and Registry provides the Secretaries to all the Committees.

The Secretary to committee prepares the minutes of committee meetings and follows up the implementation of the decisions of the committee. In consultation with the Chairman of the committee, the meetings of the committee are planned and decisions properly implemented. The Secretary keeps good records of the proceedings of the committee meetings. The committees are vital means of governing the University.