The Registry is the epic centre of all activities in the University. It is the hub of the Management of the University. It can equally be described as the aorta that circulates life to the University, without which the University may not exist.
The Registry staff are found in all Departments of the University to give life to the Department. They have a very special function of being the custodians and interpreters of University laws, regulations, statutes, conventions and decisions taken at various levels of the University administration.
The Registry is headed by the Registrar, a Principal Officer who is the Chief Administrative Officer of the University. The office of the Registrar coordinates the other divisions of the Registry Department and handles it’s very important duties of involvement in the policy formulation and implementation in the University.
The Registry Department is the hub of Administrative support for the University and encompasses a diverse range of University offices and Directorates, its functions can be located in the responsibilities of the various Directorates and Units.
Academic functions: The Directorate of Academic Affairs which includes Admissions and Examinations and Records offices is responsible for:
The Directorate of Personnel Affairs; is responsible for:
The Council Affairs Directorate is responsible for:
The Student Affairs’ Directorate deals with:
Handles student’s complaints, appeals and disciplinary committees, Committee of Hall wardens, the students welfare board and the University sports Council
Information and Communication Technology (ICTC)
The Knowledge of information and Communication Technology has greatly enhanced the job performance of the Registry. With ICTC, Information is now stored and retrieved electronically. For instance, staff personnel records are now stored electronically. This has reduced the volume of papers for meetings of A&PC, thereby saving costs for the University.
Similarly, the minutes and records of Senate meetings are now stored and transmitted electronically to members. This automation has assisted the Registry in its functions in student’s admission, Registration processes, staff recruitment etc. In order to remain relevant in the new electronic age, quality ICT training and retraining are prevalent in the Registry.
The Directorate System
The Directorate system of Administration in the Registry involves the devolution of the decision making process and implementation of decisions in the Registry Department. The Directorate system reduces the burden of policy implementation by the Registrar, thus enabling the Registrar to concentrate on policy matters and development of the Registry. Decentralization has helped to boost employee morale, commitment and productivity.
The Directorate system was introduced in the University Registry in 2016 through the magnanimity of the 12th Governing Council. Four Pioneer Directorates were created namely: Directorate of Academic Affairs, Directorate of Personnel Affairs, Directorate of Council Affairs and Directorate of Students Affairs. Four Pioneer Directors were also appointed by the Vice-Chancellor; Mrs. V.T. Jamabo, Mrs. I.B.S. Harry, Mr. L.M. Jaja and Mr. S.C. Enyindah.
It is expected that when the Directorate system of Registry Administration is fully developed and effectively functional, the Registry Department and indeed the University would benefit immensely from the system.
In 2018, at the 14th Regular meeting of the Council, an additional three (3) Directorates were created and they are Directorate of College of Medical Sciences, Directorate of Postgraduate School and Directorate of Legal Affairs.
Four (4) Directors were appointed by the Council, three (3) of them were posted to serve in the above created Directorates, while one took over the Directorate of Council Affairs from Mrs. V.T. Jamabo, who was appointed Acting Registrar of the University. The four (4) Directors were Dr. (Mrs.) I.I. Daminabo, Mrs. Inye Jamaica, Mrs. Elizabeth Abibo and Mr. Joseph Alawa.
The Registry is the fulcrum of University Administration. The unseen “electric current” that provides “light” and “power” for several activities. The strength of the Department lies in the Management of records, assurance of uniformity in application of statutes and regulations, together with confidentiality.
The Registry functions has unquestionably, been enhanced by the introduction of ICTC in the operations of the Registry and the emerging trends of the Directorate system. The Registry of the University is committed to providing robust support services that would engender quality teaching and learning for the production of Entrepreneurial graduates.
The Registry is structured as follows:
The Registry staff in the Administrative offices of the College, Faculties, Departments, Institutes, Centres, Unit, offer specialized services to meet the needs of their Faculties, Units, Centres, Students and Staff. These offices are headed by Senior Administrative officers.
There are Registry staff in the Vice-Chancellor’s office to assist the Vice-Chancellor in accomplishing set goals and objectives of the University through the provision of qualitative up to date Managerial and other support services.
Faculty Administration offices are headed by Faculty officers who are Senior Registry officers and are responsible for the following:
The Registry is concerned with the keeping and Management of records accordingly, the objectives of the Registry Department include:
The Management of University Records with efficiency, economy, systematic control and ease of retrievability of records.
To provide formal control channel of written communication between constituent Units of the University and ensure responsible, orderly and efficient flow of information in and out of the University.
The University is governed through Committees that assist in the formulation and implementation of policy and Registry provides the Secretaries to all the Committees.
The Secretary to committee prepares the minutes of committee meetings and follows up the implementation of the decisions of the committee. In consultation with the Chairman of the committee, the meetings of the committee are planned and decisions properly implemented. The Secretary keeps good records of the proceedings of the committee meetings. The committees are vital means of governing the University.
